§ 2-34. Committee of the whole.

(a)

Standing committee, appointments and jurisdiction. A committee of the whole is hereby established as a standing committee. All members of the village board shall be members of this committee with the village president serving as chair. At the first regular board meeting following the spring election, the village president shall designate trustees as committee of the whole sub-committee chairpersons. Sub-committee chairs will serve as chairs for their particular sections of the agenda. This committee shall meet on the first Tuesday of the month at 5:30 p.m. The committee shall have the discretion hold a meeting the succeeding day or a different day to discuss or consider any items on the agenda that were not discussed at the original meeting. Any regular meeting falling on a legal holiday recognized as such in the state shall be held on the succeeding Thursday at the same hour and place or at the next regularly scheduled meeting. The sub-committees within the committee of the whole are as follows:

(1)

Finance. This sub-committee shall be responsible for reviewing policies and implementation of auditor's recommendations, options for borrowing capital funds, outlay expenditures and depositories for village funds, claims against the village, accounting procedures, ordinances and resolutions having a fiscal impact on the village, the annual budget from the village president and village administrator and proposing a legislative budget to the village board, budget amendments, accounts payable, approving purchase requisitions, and making recommendations for revenue generation, including investment of village funds and intergovernmental revenues. Advisory members to this sub-committee shall be the village administrator, village finance director and village clerk-treasurer.

(2)

Health and recreation. This sub-committee shall be responsible for reviewing acquisition of any park or recreation lands, facilities and equipment by gift, devise, bequest or condemnation, Class I special events permits, policies related to usage of village parks, refuse collection contracts, and policies and contracts related to recreation. Advisory members to this sub-committee shall be public works director.

(3)

Judicial. This sub-committee shall be responsible for reviewing applications relating to retail fermented malt beverages and intoxicating liquors and other licenses as directed by law, alcohol operator licenses that need further review based upon request by chief of police, ordinances regarding environment, public safety and law enforcement, and conduct appeal hearings on all alcohol licenses pertaining to revocation, suspension, non-renewal or denial of licenses as well as abandoned and junked motor vehicles. Advisory members shall be the police chief and village clerk-treasurer.

(4)

Personnel. This sub-committee shall be responsible for reviewing all personnel matters, including establishment of wage and salary schedules for management and unclassified employees, all labor contracts, and labor relations policies of the village. Advisory members to this sub-committee shall be the village finance director.

(5)

Protective services. This sub-committee shall be responsible for providing general oversight to the operation of the police and fire departments except for disciplinary matters. Advisory members to this sub-committee shall be the fire chief and the village police chief.

(6)

Public works. This sub-committee shall be responsible for reviewing all matters pertaining to the construction and maintenance of streets, alleys, sidewalks, gutters, storm sewers, and other public works projects, policies on all transportation related topics including sidewalks, trails, signage, taxis, bicycles and all forms of public and/or mass transit service, amendments or other revisions of the official map of the village, and policies on general operation of all municipal utilities. Advisory members to this sub-committee shall be the village public works director, village utilities director, and village engineer.

(b)

Attendance. The full village board is required to attend all committee of the whole meetings. The village administrator, clerk/treasurer, finance director, police chief, fire chief, public works director, utilities director, engineer, attorney and zoning administrator shall also be required to attend committee of the whole meetings whenever matters pertaining to his or her department are on the agenda.

(c)

Non-official action. The committee of the whole shall meet for the purpose of discussing all matter pertinent to the village. Unless it is noticed and posted as a special village board meeting, a meeting of the committee of the whole shall not have the power or be construed to be official action of the village board. All actions of the committee of the whole be they deliberations, recommendations or formal actions, shall be thereinafter voted upon at the regular or special meeting of the village board.

(d)

Consent agenda. All recommendations unanimously voted upon by the committee may be placed on the consent agenda at the next regular board meeting.

(e)

Sub-committees/task force. From time to time, the committee of the whole may wish to appoint certain members of the committee to a sub-committee or task force to work on certain projects. Any member of the committee may make a motion to appoint members subject to confirmation by a majority of the committee.

(f)

Special committees. The village president shall, subject to confirmation by the village board, appoint special committees and designate the chairperson of each.

(Ord. No. 912, § I, 4-19-16)