§ 2-200. Destruction.

(a)

Village officers may destroy the following nonutility financial records of which they are the legal custodians and which are considered obsolete, after completion of any required audit by the bureau of municipal audit or an auditor licensed under W.S.A., ch. 442, but not less than seven years after payment or receipt of any sum involved in the particular transaction, unless a shorter period has been fixed by the state public records board pursuant to W.S.A., § 16.62(3)(e), and then after such shorter period:

(1)

Bank statements, deposit books, slips and stubs.

(2)

Cancelled checks, duplicates and check stubs.

(3)

Receipt forms.

(4)

Vouchers and supporting documents pertaining to charges not included in plant accounts of municipal utilities and the sewer department.

(5)

Bonds and coupons after maturity.

(6)

License and permit applications, stubs and duplicates.

(7)

Official bonds.

(8)

Payrolls and other time and employment records of personnel.

(9)

Special assessment records.

(b)

Village officers may destroy the following utility records of which they are the legal custodians and which are considered obsolete after completion of any required audit by an auditor licensed under W.S.A., ch. 442, subject to state public service commission regulations, but not less than seven years after the record was effective unless a shorter period has been fixed by the state public records board pursuant to W.S.A., § 16.61(3)(e), and then after such a shorter period, except that water stubs, receipts of current billings and customers' ledgers may be destroyed after two years.

(1)

Contracts;

(2)

Excavation permits;

(3)

Inspection records;

(4)

Water and sewer charge stubs;

(5)

Receipts of current billing; and

(6)

Customer ledgers.

(c)

Village officers may destroy the following records of which they are the legal custodian and which are considered obsolete, but not less than seven years after the record was effective unless another period has been set by state statute, and then after such a period, or unless a shorter period has been fixed by the state public records board pursuant to W.S.A., § 16.61(3)(e), and then after such a shorter period.

(1)

Old insurance policies.

(2)

Election notices.

(3)

Cancelled registration cards.

(4)

Assessment rolls and related records, including board of review minutes.

(5)

Contracts and paper relating thereto.

(6)

Correspondence and communications.

(7)

Financial reports other than annual financial reports.

(8)

Oaths of office.

(9)

Reports of boards, commissions, committees and officials duplicated in the board minutes.

(10)

Voter record cards.

(d)

Unless notice is waived by the state historical society, at least 60 days' notice shall be given the state historical society prior to the destruction of any record as provided by W.S.A., § 19.21(4)(a).

(e)

Any tape recordings of a governmental meeting of the village may be destroyed, erased or reused no sooner than 90 days after the minutes of the meeting have been approved and published, if the purpose of the recording was to make minutes of the meeting.

(Code 1966, § 19.11)